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A bright, plant-filled childcare classroom where an educator plays with a group of happy toddlers.

Childcare management for Canadian centres

You Zust Care. We'll do everything else.

We handle the attendance daily reports parent updates fee invoices payroll admissions paperwork

Run your licensed childcare centre from one calm app

Attendance, daily reports, parent messaging, fee invoices in CAD, staff and admissions in one place, with class capacity tracking and an audit trail that help you stay on top of provincial licensing and ratio requirements.

Request a demo See how it works
  • Built for Canadian centres
  • Prices in CAD
  • Capacity & ratio planning
  • Web, Android & iOS

A childcare day, handled

You care for the children. ZustCare runs the day.

Follow one family from first enquiry to paid invoice. At every step, you do the human part; ZustCare does the rest, automatically.

01

An enquiry arrives

You

Nothing. Your centre website is open 24/7.

ZustCare
  • Captures the family's details from your website
  • Adds them to your admissions pipeline
  • Lets your team follow up the same day

Our promise

You Zust Care. We'll do everything for you.

Your part
  • Welcome every child with a smile
  • Teach, play and comfort
  • Share the special moments
  • Grow your centre
ZustCare's part
  • Attendance and sign-in logs for children and staff
  • Daily reports, photos and parent messages
  • Invoices, online payments and overdue tracking
  • Staff hours, payroll and payslips
  • Enquiries, tours, enrolment and your website
Hours back every weekNo more paper sign-in sheets, scattered emails or spreadsheet payroll.
Licensing-ready recordsCapacity per class and room, and an audit trail of every change.
Happier, calmer parentsDaily reports, photos and messages in one secure parent app.
Everything includedEvery feature in every plan, from one centre to a whole program.

Everything in one place

One app for the whole day, and the whole business

Six connected pillars replace the registers, notebooks, spreadsheets and chat groups your team juggles today.

Attendance, profiles & daily reports

Daily care

Check children in, keep every profile complete and send beautiful daily reports in a few taps.

  • Geofenced check-in and check-out for children and staff, location-verified against the centre’s radius
  • Authorised pickup people, absent and excused marks, and manager overrides with a reason
  • Child profiles with allergies, medical notes, guardians and documents
  • Enrolment into programs, classes and rooms with capacity tracking
  • Daily reports: meals, naps, nappies and potty, activities, mood and photos
  • Draft, then publish one child or the whole class; parents are notified once
A teacher kneels to check a smiling child in on a tablet at the centre's front desk.

Messaging, announcements, calendar & menus

Parent engagement

Keep families close with one calm, secure channel instead of scattered WhatsApp groups.

  • One family thread per child with photos and attachments, read receipts and unread badges
  • Staff-only internal notes and staff-to-staff threads
  • Announcements for the centre or a class, with acknowledgement for important ones
  • Centre calendar: events, closures, field trips, parent meetings, birthdays and RSVP
  • Weekly menus per centre or class with allergen tags
  • Guardian portal and mobile app with push notifications and quiet hours
Toddlers in aprons finger-painting at a table with their smiling teacher.

Enquiries CRM, tours, waitlist & your website

Admissions & growth

Turn every enquiry into an enrolment, with a free website that brings families to you.

  • Admissions pipeline from New to Enrolled on a Kanban board, with lost and declined reasons
  • Tours, follow-up tasks and an activity timeline for every family
  • Vacancy check against class capacity, offers by email and waitlist positions
  • One-click enrolment that creates the child, guardian and parent-portal invite
  • Auto-assignment of enquiries to the right person at each centre
  • A free public website for every centre, with enquiry and careers forms built in
A bright classroom where a teacher plays with toddlers while a parent waves from the door.

Fees, online payments, expenses & dashboard

Billing & finance

Send fee invoices in bulk, record every payment and always know where the money is.

  • Fee plans per centre, program or class; invoices with discounts, GST/HST and due dates
  • Monthly bulk invoice generation from enrolments, with your own number series
  • Online card payments plus cash, cheque and e-Transfer entries recorded offline
  • Overdue tracking, and invoices emailed to the billing guardian
  • Expenses with receipt uploads, approvals and reimbursement
  • Finance dashboard: receivables, collections, expenses and payroll this month
A centre director smiles while reviewing finances on a laptop in her office.

Payroll, payslips & recruitment

Staff & HR

Pay your team correctly every month and hire great educators without spreadsheets.

  • Payroll with your own earning and deduction components
  • Pro-rata for mid-month joiners and leavers, unpaid days from staff attendance
  • Educator-paid expense claims reimbursed automatically through payroll
  • Printable pay statements, plus My payslips for every staff member
  • Staff clock in and out with the same geofence as the children
  • Recruitment: job openings for ECEs and assistants, applications, interviews and one-click hiring
Toddlers enjoy a healthy lunch at a low table while a teacher helps them.

Roles, permissions, centres & audit

Admin & multi-centre

Run one centre or fifty from a single login, with the right access for every person.

  • Multiple centres under one organisation, each with its own programs, classes and rooms
  • Class and room capacity tracking to plan around provincial licensing ratios
  • Roles and fine-grained permissions: owner, director, educator, bookkeeper and your own
  • Audit trail on records: who created or changed what, and when, ready for licensing visits
  • Student import from Excel or CSV to get started quickly
  • Profile photos for children and staff, on web, Android and iOS
A mother smiles at a photo update from her child's centre on her phone.

The parent experience

Parents feel part of every moment

The ZustCare parent app and portal give families a warm, private window into their child's day, and give your centre a professional voice.

  • Daily reports with meals, naps, nappies, activities and photos
  • Check-in and check-out times, and who picked up
  • Messages with teachers, announcements to acknowledge, calendar RSVPs
  • This week's menu with allergen tags
  • Fee invoices with secure online payment
  • Push notifications that respect your centre's quiet hours
Android iOS Web portal
A smiling parent looks at a photo update of their child on a phone.

Free with every plan

Your centre gets its own website

Every organisation on ZustCare gets a fast, mobile-friendly public website, built from the programs, centres and openings you already keep in the app. No designer or developer needed.

  • Live at https://myzustcare.com/entity/<id>/ the moment you publish
  • Connect your own domain, like www.yourdaycare.ca
  • Enquiry form that drops families straight into your admissions pipeline
  • Careers page with job openings and online applications
  • SEO-ready: search-friendly pages, sitemap and social previews

Why ZustCare

ZustCare vs. typical childcare apps

Most childcare apps stop at the classroom. ZustCare also runs the business side, with the capacity, audit and fee tools Canadian centres rely on.

Feature comparison between ZustCare and typical childcare apps
FeatureZustCareTypical childcare app
Geofenced check-in for children and staff Included Sometimes
Daily reports, photos and parent messaging Included Included
Class and room capacity tracking for licensing ratios Included Sometimes
Fee invoices in CAD with GST/HST and your own number series Included Sometimes
Payroll with your own earning and deduction components Included Not included
Admissions CRM with tours, waitlist and one-click enrolment Included Add-on
Recruitment: job openings, applications and hiring Included Not included
A free website for every centre, custom domain ready Included Not included
Audit trail on records for licensing visits Included Higher tiers
Multi-centre with roles and fine-grained permissions Included Higher tiers

“Typical childcare app” reflects common features of general-purpose childcare apps; individual products vary.

What centres tell us

Made for the people who care for children

Parents stopped asking what their child ate at pickup. The daily report already told them, with photos.

Centre directorLicensed daycare, Ontario (illustrative)

Seeing class capacity next to enrolments makes planning our ratios for September far less stressful.

OwnerTwo-centre program, British Columbia (illustrative)

Invoices go out together each month and our bookkeeper finally has one place for fees and expenses.

Operations leadChildcare centre, Alberta (illustrative)

Illustrative examples of the outcomes ZustCare is designed for.

FAQ

Questions, answered

Can't find what you're looking for? Ask our team.

Who is ZustCare for?

Daycares, preschools, play schools, crèches and multi-centre childcare chains. Owners, directors, teachers, accountants and parents each get their own view, on the web and in the Android and iOS app.

Is there a free trial? Do I need a card?

Yes. Every plan starts with a free trial and you do not enter a card to sign up. You choose a plan and pay only when you decide to continue.

Does it work for centres in Canada?

Yes. Fees and plans are in CAD with GST/HST on invoices, class and room capacity tracking helps you plan around your province's licensing ratios, and the audit trail shows who changed what for licensing visits. The product is in English today; French is on our roadmap.

How do parents use it?

Parents get an invite to the guardian portal and mobile app. They see daily reports and photos, attendance, messages, announcements, the calendar, weekly menus and fee invoices, and they can pay online.

How does geofenced check-in work?

Each centre sets its location and a radius. When a teacher checks a child in or clocks in, the phone’s GPS position is verified against that radius. Managers can override with a reason and every attempt is logged.

Can you help us move our existing data?

Yes. You can import your students from Excel or CSV, and our team will help you set up your centres, classes and fee plans during onboarding.

Do we really get a website?

Every organisation gets a public website with programs, centres, careers and an enquiry form that feeds straight into your admissions pipeline. You can connect your own domain, too.

We have more than one centre. Is that supported?

Yes. Run all your centres under one organisation, with roles and permissions per person and reports across centres. Plans differ only by how many centres, children and staff you have.

Is our data safe?

Data is separated per organisation, access is controlled by roles and permissions, report photos are served only to signed-in staff and the child’s guardians, and changes carry an audit trail.

Can I cancel anytime?

Yes. You can cancel from the Billing page whenever you like. There is no long-term contract.

See it in action

Book a friendly 30-minute demo

We'll show you ZustCare set up like your centre, answer every question, and help you plan your move. No pressure, no jargon.

  • A walkthrough tailored to your centres and size
  • Help importing your children, classes and fee plans
  • By video call or phone, at a time that suits you
An educator welcomes a child and parent at the centre's front desk during check-in.

We reply within one working day. After your demo, we set up your account and send you an invitation.

Give your team time back, and your parents peace of mind

Book a demo. If ZustCare fits your centre, we'll invite you to set up your account.

Request a demo